PIMCO is a global leader in active fixed income with deep expertise across public and private markets. We invest our clients' capital across a range of fixed income and credit opportunities, leveraging our decades of experience navigating complex debt markets. Our flexible capital base and deep relationships with issuers have helped us become one of the world's largest providers of traditional and nontraditional solutions for companies that need financing and investors who seek strong risk-adjusted returns.
Since 1971, our people have shaped our organization through a high-performance inclusive culture, in which we celebrate diverse thinking. We invest in our people and strive to imprint our CORE values of Collaboration, Openness, Responsibility and Excellence. We believe each of us is here to help others succeed and this has led to PIMCO being recognized as an innovator, industry thought leader and trusted advisor to our clients.
Role Summary
The Sales Coordinator role at PIMCO offers resourceful self-starters the opportunity to learn and be challenged. This is a fast-paced environment which requires a high degree of professionalism, organization, teamwork and attention to detail, coupled with the ability to multitask and prioritize.
Location
Toronto
Responsibilities
The following key activities are included in the role:
Travel Coordination and Preparation
• Work with managers to coordinate travel arrangements through Trip Actions according to the PIMCO Travel and Entertainment Policy
• Arrange ground transportation, book hotels and manage all logistics
• Create final travel itinerary and directions Expense Reports and Approvals
• Process detailed expense reports through the Concur system in a timely manner
• Gather emails/calendar schedules to prepare for monthly expense meeting with managers to clarify information to process reports
• Monitor and track managers' expense reports until reimbursement
• Reconcile monthly expenses with credit card statements along with cash receipts and monitor accounts to ensure personal payments, if any are made Coordinate Client Meetings/Calendaring
• Coordinate external/internal meetings for managers and handle the scheduling, materials, meals/refreshments and logistics
• Confirm final agenda schedule with all participants.
• Make sure all meetings are added to the manager's and team calendars
• Observe manager's calendar and keep them on schedule for their next meeting Events: Planning and Organization of Small and Large Events
• Help facilitate all PIMCO client events.
• Liaise with PIMCO Client Events to secure venues and manage large scale events
• Manage the invitation process, collecting RSVP's and providing regular updates
• Manage menu, AV requirements, venue set-up, gifts, etc.
• Attend in person to make sure event runs smoothly Phone Coverage/Client Servicing
• Manage telephone calls and respond to requests
• Create follow up correspondence according to the requirement of each manager
• Participate in special projects.
• Manage onboarding of new employees and consultants Position Requirements
• Track record of embodying PIMCO's values of Collaboration, Openness, Responsibility and Excellence.
• 3- 5 years of previous administrative experience supporting multiple executives
• Intermediate to advanced working knowledge of MS Word, Excel and Outlook required
• Must possess strong written and verbal communication skills, including exceptional telephone management and the ability to write emails
• Must be able to adapt to changing situations with minimal notice and guidance
• Two-year college degree is preferred but not required
• Soft skills: Self-starter, quick learner, able to multitask, highly organized, excellent attention to detail, customer focused, problem solver, good follow up skills, able to prioritize, team player
• Must be fluent in French and English; A good knowledge of English is required as this role requires regular communication in English with clients and staff located in other provinces and the United States
• Duties include servicing a predominantly Canadian client base
• The successful candidate will support projects in all Canadian provinces and will be required to communicate with staff and clients primarily in English
• Fluency in written and spoken English is required as you will interact daily with the company's clients, in addition to partnering with the team in Ontario Equal Employment Opportunity and Affirmative Action Statement
PIMCO recruits and hires qualified candidates without regard to race, national origin, ancestry, religion (including religious dress and grooming practices), sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender (including gender identity and expression), age, military or veteran status, disability (physical or mental), any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity and affirmative action, in accordance with all applicable federal, state, provincial and municipal laws. The company also prohibits discrimination on other basis such as medical condition, or marital status under applicable laws.
Applicants with Disabilities
PIMCO is an Equal Employment Opportunity/Affirmative Action employer. We provide reasonable accommodation for qualified individuals with disabilities, including veterans, in job application procedures. If you have any difficulty using our online system due to a disability and you would like to request an accommodation, you may contact us at 949-720-7744 and leave a message. This is a dedicated line designed exclusively to assist job seekers with disabilities to apply online. Only messages left for this purpose will be considered. A response to your request may take up to two business days.
